Constitution for Graduates in Neuroscience: 2014

Dear Emory Neuroscience Graduates,

Our dear presidents, Kara K. and Rachel Ann Cliburn, blessings always be upon their names, forced recommended that the Central Sulcus post the constitution for Graduates in Neuroscience on our site to ensure that members of our program always have access to it.

Your Editor in Cheif,

+Amielle Moreno+

CONSTITUTION FOR GRADUATES IN NEUROSCIENCE (GIN)
Preamble
We the members of GRADUATES IN NEUROSCIENCE (GIN) subscribe to the regulations and policies of Emory University, the Emory University Student Government Association, and the Graduate School Council, do hereby establish this Constitution to govern the matters within our organization.
ARTICLE I: Name
The name of this organization or association is Graduates in Neuroscience (GIN).
ARTICLE II: Purpose
The purpose of this organization is to provide a forum in which graduate students interested in neuroscience can discuss current issues in this field. This organization also provides a means by which students can discuss concerns regarding the Graduate School of Arts and Sciences, the Division of Biological and Biomedical Sciences, and/or the Neuroscience Program. A third function of this organization is to allow students to choose representatives to the following organizations: Graduate Student Council, Division Student Advisory Council, Neuroscience Program Executive Committee, Neuroscience Program Admissions Committee, and Neuroscience Program Seminar
Committee.
ARTICLE III: Membership
To qualify for membership, one must be interested in the purpose of the organization. This membership is open to all members of the Emory University graduate student community. Voting members of this organization must be graduate students in the Neuroscience Program of the Division of Biological and Biomedical Sciences at Emory University. The Graduates in Neuroscience organization is dedicated to the Emory University equal opportunity policy, which provides that applicants will not be discriminated against on the basis of race, color, religion, ethnic or national origin, gender, age, disability, sexual orientation, veteran’s status, or any factor that is a prohibited
consideration under applicable law.
ARTICLE IV: Officers
This organization has seven offices: President, Treasurer, Secretary, Recruitment Chair, Frontiers Coordinator, Student Seminar Series Coordinator, and Publicity Chair.
a. Officer Descriptions
1. The office of President is held by two individuals. The duties of the presidents include planning and taking responsibility for the organization’s activities. He/she also administers annual and emergency elections, as detailed below.
2. The office of Treasurer is held by two individuals. The duties of the treasurers include taking responsibility for financial obligations and accountability.
3. The office of Secretary is held by one individual. The duties of the secretary include recording the
activities of the organization and keeping its members informed of those activities. He/she is also
responsible for maintaining the membership directory once per semester and setting up mentoring programs for new members.
4. The office of Recruitment Chair is held by two individuals. The duties of the recruitment chairs include organizing annual recruitment events to help inform perspective members about the organization.
5. The office of Frontiers Coordinator is held by two individuals. The duties of the Frontiers coordinators include organizing a weekly lecture series called Frontiers in Neuroscience. Lecturers may be faculty members at Emory University or invited speakers from other universities.
6. The office of Student Seminar Series Coordinator is held by two individuals. The duties of the Student Seminar Series coordinators include organizing a monthly seminar series for GIN members to present their research to one another.
7. The office of Publicity Chairs is held by two individuals. The duties of the publicity chairs include
maintaining the organization’s website, as well as editing and distributing the organization’s newsletter.
b. Qualifications, Elections, and Vacancies
1. All officers must be Emory University students who have been members of the organization for a minimum of one semester.
2. All members of the organization are eligible to vote.
3. Candidates for office may be nominated by any member of the organization, including him/herself. Candidates who accept the nomination must submit a written platform statement made public to all voting members.
4. Officers are elected by a simple majority. In the case where no candidate receives a majority, run-off elections may be held for those offices.
5. Elections are held once per year in May and are administered by the outgoing co-president. Votes are collected by secret ballot.
6. New officers assume their positions in June.
7. The offices of President, Treasurer, and Recruitment Chair are two-year positions held by one co-officer serving his/her first year and another co-officer serving his/her second year. A new co-officer for these positions is elected annually.
8. The offices of Secretary, Frontiers Coordinator, Student Seminar Series Coordinator, and Publicity Chair are one-year positions. New officers for these positions are elected annually.
9. Vacancies for the offices of President, Treasurer, Secretary, and Recruitment Chair are filled by an
emergency election, administered by one or both presidents.
10. Vacancies for the offices of Frontiers Coordinator, Student Seminar Series Coordinator, and Publicity Chair are filled at the request of the remaining co-officer for these positions. In the case of request, an emergency election, administered by one or both presidents, may be held.
ARTICLE V: Meetings
Regular meetings will be held three times each semester. Special meetings may be called by the co-president as they see fit. A quorum shall consist of 2/3 of voting members.
ARTICLE VI: Amendments
Any member of the organization may propose an amendment to this constitution. This amendment may be voted on in a special meeting if at least 2/3 of the current voting members are present. The amendment will be added to the constitution if 1/2 plus one of the voting members approves. All amendments must be submitted to the SGA office
for approval within 72 hours.

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